President: The primary person in charge of running GPSA, defining its goals and direction, and representing its interests to the University. The President leads and sets the agenda of the Executive Board with the goal of executing the will of the Assembly. The President communicates the will of graduate and professional students to University administrators such as the Dean of the Graduate School, the Provost, the Vice President of Student Affairs, the University President, and any other University faculty or staff members. The President remains up-to-date on University events and they are mindful of their words as they represent thousands of students at the University and not just the interests of a certain department, constituency, or student group. The President is invited to sit on several University-wide committees such as the Board of Trustees, Student Fee Board, the Student Leader Roundtable, the Alumni Council, and many others but may delegate responsibilities of serving on committees to other members of the Executive Board or to members of the Assembly or Judiciary.
The GPSA President is often the first point of contact for many outside entities and student groups at the University while being responsible for ensuring that GPSA complies with all University policies and remains in good standing with the HUB-Robeson Center and Student Activities staff. Contact President Matt Krott (email@example.com) for more information.
Vice-President: The primary duty of the Vice President is serving as the chair of assembly meetings. The Vice President ensures that the assembly meetings are run efficiently and stay on track. In general, the Vice President works closely with the president by assisting them in their duties through the completion of tasks and responsibilities, as assigned by the President. Additionally, the Vice President serves as an ex officio member of the Board of Trustees and is invited to serve on a number of other University-wide committees. Contact Vice President Brianne Pragg (firstname.lastname@example.org) for more information.
Treasurer: The treasurer is responsible for maintaining the budget, processing invoices, preparing check requests, ensuring deposits are accurate, requesting purchase orders, and maintaining familiarity with the spending rules outlined in the Student Fee Handbook to ensure GPSA allocations/purchases are compliant with allowable expenses paid for with student fee money. The treasurer will become familiar with the different options for purchasing allowed for student organizations, as well as the rules for GPSA co-sponsorship with other organizations. The treasurer maintains contact with bill sponsors to answer questions about purchasing and process check requests/invoices, develops a show-cause budget due at the beginning of each academic year that demonstrates the general plans for the use of GPSA’s allocation, and submits audits several times a year to the ASA office and Student Fee Board.
A large portion of the treasurer’s responsibilities involve interfacing with the ASA office located on the second floor of the HUB with most requests being completed in person. While the hours vary depending on the number and nature of events taking place, the Treasurer may spend about 2 hours every week performing duties outside of meetings with the assistance of the ASA office and transaction reports of payments and receipts. Contact Treasurer Erica Schwalm (email@example.com) for more information.
Secretary: The Secretary maintains and administers official communications to the graduate and professional student body and facilitates essential communications with the three bodies of the GPSA. The Secretary is responsible for taking minutes at all Assembly and Executive Board meetings, maintaining a list of Delegates, and enforcing the attendance policy. The Secretary is also charged with facilitating internal and external formal and informal communications, maintaining electronic communications including an up-to-date online presence (newswire and social media platforms), the management of the GPSA office, and the distribution of materials from the office, when needed. Time commitment depends on the level of activity on social media and formal communications, it takes an average of two hours to prepare the newswire, and attendance at Assembly and Executive Board meetings. Contact Secretary Nasr Cheaib (firstname.lastname@example.org) for more information.
Delegate: Determines the course of GPSA by voting on and presenting legislation establishing programs and initiatives aimed at serving the Penn State graduate and professional student community. To achieve this end, each delegate serves on a committee. Contact a delegate from your college for more information.
Faculty Senate: Serves to provide the perspective of the graduate population at monthly Faculty Senate committee and full meetings. The Faculty Senate sets academic policies that apply to educational matters across all colleges at the university. There are two distinct faculty senate positions, one is elected as a representative of The Graduate School, the second is an internally elected GPSA position. Contact Faculty Senator Kevin Reuning (email@example.com) for more information.
Graduate Council Member: Serves on the Graduate Council as representative of GPSA, which meets monthly under the direction of the Graduate School. The meetings are planned in 102 Kern Building at 3:30 till 5:00 pm on the following dates: 09/12/18, 10/17/18, 11/14/18, 12/12/18, 01/16/19, 02/13/19, 03/13/19, 04/10/19. 05/01/19. The Council is responsible for establishing policies related to graduate study and research. Additionally graduate council members assume all responsibilities of a delegate, but are not required to join a committee. Must be pursuing a degree in the graduate school to hold this position. Contact a current representative for more information.
Graduate Council Chair: The Graduate Council Chair is responsible for attending and reporting on behalf of GPSA at all graduate council meetings occurring monthly. Additionally, the Graduate Council Chair serves on one of the graduate school committees, meeting monthly for 1.5 to 2 hours. Representing graduate students in graduate council, the Chair is also responsible to collect feedback from students and advocate for students when necessary. During the GPSA bi-weekly assembly meetings, the Chair shall provide a report about the graduate council and graduate school committees meetings. Contact Graduate Council Chair Ling Yang (firstname.lastname@example.org) for more information.
Committee Chair: Responsible for setting meeting times and agendas for their respective committee. Reports committee business to the Assembly and serves as a member on the steering committee. Elected by committee membership at the first committee meeting. Contact Speaker of the Assembly Brian Conway (email@example.com) for more information.
Speaker of the Assembly: Position elected by the assembly at the first meeting, for which all delegates are eligible to run. The Speaker sets the agenda of the Assembly, oversees committee work of the Assembly, oversees the formation of all standing committees, and facilitates election of committee chairs. The Speaker chairs the steering committee enabling collaboration between committees on mutually beneficial goals, meeting at the Speaker’s discretion. The Speaker also serves as the non-voting voice of the Assembly at Executive Board meetings.
The Speaker should have a practical knowledge of the planning and operations that go into conducting the programs that the GPSA orchestrates while serving as a resource for delegates as they work on initiatives throughout their terms. It is preferable, although not necessary, that the Speaker have institutional knowledge of GPSA and have served on a previous Assembly. The Speaker spends 3-5 hours per week performing related duties outside of meetings. Contact Speaker of the Assembly Brian Conway (firstname.lastname@example.org) for more information.
Steering: Comprised of committee chairs and the speaker, this committee evaluates the progress of GPSA over the course of the assembly and identifies areas where committees could collaborate. Contact Speaker of the Assembly Brian Conway (email@example.com) for more information.
Programming: Plans and executes social and wellness based activities that are open to all members of the Penn State graduate and professional student body. Prior programs include Winter Gala, Grad Cup, cooking classes, ice skating, happy hours, and more. Contact Chair Shenli Pei (firstname.lastname@example.org) for more information.
Professional Development: Prepares students for careers after graduate school by offering opportunities including professional headshots, writing boot camps, and seminars. Contact Chair Alex Zhao (email@example.com) for more information.
Community Service: Organizes events for students to give back to the university and broader State College community. Previous events have included trail clean ups, blood drives, and food collections. Contact Chair Emily Erickson (firstname.lastname@example.org) for more information.
Advocacy & Diversity: Ensures that the Penn State graduate and professional student voice is heard with respect to campus, local, and national issues. Works to maintain an equitable and respected climate for graduates as students, teachers, and researchers. Contact Chair Gerry Knapp (email@example.com) for more information.
Internal Development: Evaluates the effectiveness of the GPSA as an institution and proposes constitutional and bylaws changes when necessary to improve the efficiency of the organization. Contact Chair David Dopfel (firstname.lastname@example.org) for more information.